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The Importance of the Secretary


Lead the PTA way!

The secretary is  a very important position in PTA, and one of only two positions Louisiana law requires to create and maintain incorporation with the Louisiana Secretary of State!  You are responsible for keeping accurate records of all unit actions and the history of your PTA.  Never say "I'm just a secretary!"

LAPTA Toolkit: Secretary

View or download the entire Secretary's Toolkit - PDF or Word

View or download a specific section within the Secretary's Toolkit

  • Binder for Secretary - PDF or Word

  • Calendar: Dates and Deadlines - PDF

  • Communications and Social Media - PDF or Word

  • Confidentiality, Ethics, and Conflict of Interest Policy - PDF

  • Customize the PTA Logo - PDF or PowerPoint

  • Historian - PDF or Word

  • Inventory Accountability Form - PDF or Word

  • Leadership Traits & Training - PDF

  • Meeting Types - PDF or Word

  • Meeting Script - PDF 

  • Minutes Information and Sample - PDF or Word

  • Motions and Elections - PDF or Word

  • National PTA - PDF 

  • Parliamentary Procedure - PDF 

  • Passwords and Accounts Summary - PDF or Word

  • Reactivation Phase - PDF or Word

  • Records Retention - PDF or Word

  • Responsibilities of Secretary - PDF or Word

  • Retention Plan - PDF 

  • Roster Sign-In Sheet - PDF or Word 

  • Year-End Checklist and Transition Guidance - PDF or Word

Secretary Training Video & PowerPoint

After watching a course, fill out the above Proof of Training Certificate to document your training. Each elected officer needs 4 credits for the Active Affiliation Report. The PowerPoints and PDF notes from the PowerPoint are listed below. See all training videos here.

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