Vice President's Role and Responsibilities
Supporting the PTA Mission
The Vice President supports the President, Executive Board, committees, and membership while helping guide the work of the PTA. This officer carries out assigned responsibilities, supports programs and committee chairs, keeps leadership informed, and helps ensure the PTA follows its bylaws, policies, procedures, and approved budget.
In every responsibility, the Vice President helps advance PTA’s mission to make every child’s potential a reality by engaging and empowering families and communities to advocate for all children. A strong Vice President works closely with the leadership team, communicates clearly, encourages volunteers and future leaders, and is prepared to perform the President’s duties when needed.
This policy clarifies that PTA funds are independent of the school, outlines who approves PTA spending, and includes the National PTA attorney letter as supporting authority.
This policy clarifies that PTA funds may not be used to pay school employees and volunteers.
This policy establishes standards for representing the PTA through social media and all official communications.
This policy establishes the requirements and limitations that apply when a PTA member or Board of Directors member becomes a candidate for political office.
Official PTA Forms
Use the current Louisiana PTA forms when conducting PTA business or submitting official documents.
Expense Form
Reimbursement and PTA Expenses
Financial Review Form
Yearly Financial Review of finances
Deposit Form
Used to record PTA money received.
Inventory tracking Form
Tracking PTA supplies
Nominating Committee Report
Reporting officer nominees
Tellers Committee Report
Recording election results
PTA Asset Tracking Form
Tracking PTA-owned items
PTA Monetary Donation to School
Donating PTA funds
Courtesy Seat Request Note
Requesting guest participation
Donation Receipt & Agreement
Recording donated items
Start-Up and Year-End Checklist
Beginning and closing tasks
Confidentiality, Ethics & COI Policy
Ethics and conflict agreement
Standing Rules Example
Sample rules day-to-day operations.
Sample Agenda
Sample meeting agenda.
Sample Sign in Sheet
Sample meeting sign in sheet